Key Features and Benefits

Key Features

The key features of RecordPoint are:

• Record capture and content finalisation in SharePoint
• Advanced Rules Engine for classification, retention and disposal
• Scalability and management of the SharePoint repository
• Physical and hybrid records
• Create Physical locations within a centralised repository
• Bar-code support for file, document and box labels
• Track requested/moved/borrowed and overdue items
• File label report
• Complex classification, sentencing and disposal:
• Disposal schedule
• Sentence physical files and electronic documents
• Mark files for future sentencing
• Object level audit trail across entire record set

Benefits

Meet compliance standards

RecordPoint ensures that SharePoint data is duly retained and appropriately disposed of according to corporate and legislative rules, with RecordPoint certified to meet VERS and built to meet the requirements of ISO 15489, NAA, NZ PRA and the ICA.

Adoption and usability

By creating rules in the records categories or classification schemes that are apllied to all content in ShaerPoint that should be managed as records, RecordPoint solves the previously near impossible task of identifying records in SharePoint and can also be used to assist with correct categorisation of new content, eliminating the need to train end users in records management.

Performance

Increase performance of the SharePoint environment by offloading workloads from core SharePoint servers.

Storage efficiency

Lower cost of storage by archiving older or infrequently accessed content from primary storage systems to more cost-effective archive storage, whilst keeping content within SharePoint.

Transparent access

Archive documents while leaving shortcuts or links in SharePoint, providing transparent access to users and organisational control over content.

Scalability

Scale to meet growing archive needs, with the ability to more easily manage terabytes of content within SharePoint.

Centralised control

Impose corporate retention and storage policies and reuse information to enhance existing business processes, create revenue streams, and boost productivity.

100% SharePoint

RecordPoint is built in SharePoint and content never leaves SharePoint meaning there is only one platform to manage.